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Online Submissions
Online Submission Help Page

Table of Contents

Overview

Additional Help

Registration
   Why do we ask you to register?
   How to register
   Problems with registration
   Editing your profile
   Changing your password

Logging In and Out
   Logging in
   Problems logging in
   Logging out
   Password reminders

Submitting
   How to submit—submission information
   Problems with submission information
   How to submit—sending the manuscript
   Problems with sending the manuscript
   Confirmation
   Response

FAQs

 

Overview

On February 1, 2003, Conversely switched to an online submissions system. E-mail submissions are no longer be accepted. In addition, as of April 1, 2003, we no longer accept paper submissions sent via regular mail. These changes are designed to improve our submissions review process in the face of a significant increase in the volume of submissions we receive. We apologize for any inconvenience this may cause, and ask that you please contact us with any questions or concerns regarding these changes at this e-mail.

Online submissions means that instead of e-mailing us your manuscript, you will send it directly to Conversely's web server from our web site. This ensures that it arrives and is stored in the appropriate location, and it also makes our job of reading, reviewing and responding to submissions more structured and better organized.

In order to submit, we ask that you create a user profile by registering with the online submissions system. Once you have registered, you can send us as many submissions as you want. Submissions are sent to us by one of two methods: pasting the text of your submission into a text box (just as you would paste it into an e-mail), or uploading the file from your hard drive (just as you would attach a file to an e-mail).

As with e-mail submissions, you will get a confirmation e-mail letting you know that we received your submission, and you will get a response e-mail informing you of our decision.

 

Additional Help

Since this is a new process, we expect there will be some glitches and problems. We ask that you read through this Help page and hope that most answers to your questions will be here. However, if you have any additional questions, or if you are unable to register or submit while following these instructions, do not hesitate to contact us at this e-mail and we'll do our best to solve the problems. Be sure to include a good description of your problem in the message. Also include your name, e-mail, submission title and date (if relevant), as well as the browser you are using and the type of computer you use (Mac vs. PC).

Thanks for your patience, and for your interest in Conversely.

 

Registration

Why do we ask you to register?

Think of registration as sending us your cover letter. In the registration we ask for your personal information. Basically, it is the same information that we requested for e-mail or paper submissions (full name, e-mail, phone number), as well as three other items. You have the option (but it is not required) of providing us with your preferred pen-name or pseudonym, should you have one. You also have the option of letting us know where you are from, especially useful when providing an overseas telephone number (so we know when not to call!). Finally, we ask that you choose one of two communications preferences (see below).

In order to register, you must choose a password to ensure the privacy of your personal information.

One benefit of registration is that you only need to send us your information once (when you register), and after that you can submit without resending the information again. Another benefit is that you can update your information at any time. For example, if you have a new e-mail address, you can log in and change it in your profile. When we send you a response to your submission, it will go to the address in your profile—so as long as you keep it updated, we will always be able to reach you.

Your information is secure. We of course do not sell or otherwise provide your information to any other parties. In addition, all information you send us is encrypted (there should be a little 'lock' logo on the bottom of your browser as you register and submit).

How to register

When you reach our log-in page, click on the 'First-time user? Please register here.' link to be taken to the registration page.

On the registration page, please fill out all the boxes with the required information. Fields marked with an asterisk (*) must be completed, others are optional and can be left blank.

E-mail: Your e-mail is the most important item. It serves as both your user name (i.e., you will have to provide it every time you log in), and as our primary means of communication. We ask that you enter it twice to ensure it is correct.

Password: Your password is the other element needed to log in (in addition to your e-mail address). Passwords must be four to eight characters long, and can only contain letters and/or numbers. No symbols please, no commas, no $%^*&@!, etc. (If you ever forget your password, we can send you a password reminder).

Phone number: We ask for your phone number as a secondary means of communication, should e-mail fail. This is especially important if we ever want to accept a submission. Please note that writers outside the US or Canada should provide the full number, including country code.

Communications preference: There are two options. With the first option we will only send you messages concerning your registration and submission(s), such as confirmations and responses. With the second option, in addition to confirmations and responses, we will send you important announcements for Conversely writers. These will include changes to our guidelines and standard contract, as well as contest announcements, editorial calendars, and other items we consider relevant to authors who are interested in writing for us. But don't worry, we won't be sending you an e-mail every week… more like one every quarter.

Once you have completed all the fields, click on the 'SEND IT' button at the bottom of the page. This will process your information and take you to a confirmation page. If there are any omissions or problems with your registration, you will be informed of the problem and then asked to return to the prior page (using your browser's BACK button) and try again. If your registration succeeds, we will also send you a confirmation e-mail.

At this point, with registration complete, you must log in to submit. You must also log in to make any changes to your profile or your password.

Problems with registration

Here are some common problems with registration and how to deal with them. If these answers don't help you resolve your problem, please see Additional Help.

Missing fields: If you have failed to complete all required fields (those marked with an asterisk) you must go back and complete them.

E-mails don't match: The two e-mail addresses you provide must be exactly alike. This is to ensure your e-mail is typed correctly.

E-mail already registered: Someone is already registered in our system with the e-mail address you are using. Make sure you have typed it correctly. If you have, then perhaps you have already registered and forgotten? If so, try logging in, and if you can't remember your password, ask us for a password reminder. If you are sure you have never registered and your address is correctly typed, please see Additional Help.

Password not valid: Make sure your password meets the criteria of being four to eight characters in length, and containing only letters (A-Z) and/or numbers (0-9). Also, keep in mind that passwords on Conversely are case sensitive, so that typing 'password' is not the same as 'PASSWORD'.

Editing your profile

If you ever need to make edits to your profile, you must first log in. Once you have done so, click on the 'Edit Profile' link. This will take you to a page similar to the registration page, where your current profile information will be displayed. Make any changes, then click 'SEND IT' at the bottom of the page. You will get a confirmation page saying your information has been updated (but we will not send you a new confirmation e-mail).

If you decide not to make any changes to your profile, you can go back to a prior page, or click on a new link ('Submit', 'Log Out', 'Change Password').

Changing your password

If you want to change your password, you must first log in. Once you have done so, click on the 'Change Password' link. This will take you to a page where you can type in the new password, then click 'SEND IT' to make the change effective. You will get a confirmation page saying your information has been updated (but we will not send you a new confirmation e-mail).

If you decide not to change your password, you can go back to a prior page, or click on a new link ('Submit', 'Log Out', 'Edit Profile').

 

Logging In and Out

Logging in

You must log in to access the online submissions system. Logging in will allow you to submit, and also to edit your profile and change your password.

To log in, you must go to the main online submissions page.

Once there, enter your e-mail address (the one you used to register), and your password. Then click on the 'LOG IN' button.

Problems logging in

Password does not match our records: Make sure you type the same password you used to register. Remember, passwords must be four to eight characters in length, and can contain only letters (A-Z) and/or numbers (0-9). Also, keep in mind that passwords on Conversely are case sensitive, so that typing 'password' is not the same as 'PASSWORD'. If you don't remember your password, ask us for a password reminder.

E-mail not registered: The e-mail you entered is not in our system. Make sure you typed your e-mail address correctly. If you still get this message and you are sure you registered with our online submissions system (NOTE: registering for Conversely's newsletter is NOT the same as registering for online submissions), please see Additional Help. On the other hand, if you haven't yet registered and wish to do so, follow the link to register here.

Logging out

There are two ways to log out.

The first is by clicking on the 'Log Out' link at the top of every page within the online submissions process. We recommend you log out every time you finish working with the online submissions system.

The second is by allowing more than thirty idle minutes to pass by. Idle time is when you have not clicked on any action (send submission, change password, edit profile). The system logs you out automatically to preserve your privacy (in case, for example, you have left your computer unattended). If you believe you are logged in and you try to submit or change your information, but the system has logged you out, you will be taken directly to the log in page. Once you log in you will be able to proceed as before (use your browser's 'BACK' button to return to the page where you were working).

Password reminders

If you forgot your password, from the log in page follow the link to get a reminder. This will take you to a new page where you can enter your e-mail address (the one you registered with). Click 'SEND IT' and our system will automatically dispatch an e-mail message to that address with your password. The message should arrive in a few minutes.

NOTE: To ensure your privacy, we can only send password reminders to the address you are registered with.

If the system responds that your e-mail address is not registered, see E-mail not registered.

 

Submitting

How to submit—submission information

The first step to submit is to log in. Once you have done so, you will be taken to the main submissions page. On this page you will enter information relevant to your submission, and then either paste the text of the manuscript, or choose to upload the file with your manuscript from your hard drive. Note that all the fields marked with an asterisk (*) must be filled out prior to clicking the 'SEND IT' button at the bottom of the page.

Title of your submission: This should be the title of your article. Don't worry if you are not happy with the title, you can always change it later if the piece is accepted. But you must give it a title.

Category: Conversely has four different sections for submissions. You must choose one. To read more about each section, please refer to our guidelines. If you are unsure of which category to choose, select one and then include a note (see Brief comments, below) with an explanation.

Word count: We need an estimated word count. It doesn't have to be super accurate, but should be within +/- 10%. Most word processors provide a 'word count' tool that will give you an exact number. The word count is used to make sure your submission arrives complete, and to determine whether it fits within our guidelines. (NOTE: you can see word-count ranges for each section next to the Category choices.) Manuscripts with word counts higher or lower than our guideline ranges will be considered, but keep in mind, we usually do NOT accept articles that are significantly outside these ranges.

Simultaneous submission: Click 'Yes' if you are sending this manuscript to other publications at the same time. We don't mind if you do, but we do ask that you inform us up front, and that you also notify us (via e-mail, to this address) if the piece is accepted elsewhere. Please include your full name, e-mail, and the title of your submission in any such notification.

Published before: Conversely does not accept previously published submissions, with a few exceptions. If your submission has been published before, but you believe it meets our exception criteria, click 'Yes' and then provide a brief written explanation of how you meet our exception criteria in the box immediately below. For more on what we consider previously published, please see our guidelines.

Brief comments: You are welcome to send us a brief note with your submission. It can include your prior publication history, or just some comment regarding your manuscript. This is optional.

Submission method: Please choose to either 'Upload' or 'Paste'. See below for more information on each method.

Once you have completed all the required fields, click the 'SEND IT' button to proceed. If there are any problems with your submission form, the system will inform you of the error and ask you to correct it by clicking on your browser's 'BACK' button.

Problems with submission information

Here are some common problems with the main submission form and how to deal with them. If these answers don't help you resolve your problem, please see Additional Help.

Missing fields: If you have failed to complete all required fields (those marked with an asterisk) you must go back and complete them.

Word count: If you decide to paste the text as your submission method, the system will compare the word count you provided with the word count of the pasted text. If these two differ by more than 10%, the system will ask that you review the word count provided. It may be that your word count was incorrect, but it may also be that you pasted the wrong text, or not all the text was accepted (see 'Paste' method below for information on pasted-text limits).

No explanation: If you tell us that your submission was previously published, you must provide a brief explanation of why it meets our exception criteria (see Previously published, above).

Explanation / Comments too long: Please keep your explanation or comments brief (under 1000 characters for explanations, and 2000 characters for comments).

How to submit—sending the manuscript

You must select one of two submission methods for sending us your manuscript: 'Upload' or 'Paste'.

Choose 'Upload' if your manuscript was written in Microsoft Word (i.e., its file name has a '.DOC' extension), or if you can save it from any word processor as a rich text file (.RTF ) or plain text file (.TXT). Also choose 'Upload' if your manuscript is larger than 32,000 characters (roughly 2,500 words), since the 'Paste' method will not accept manuscripts above that limit. Finally, choose 'Upload' if you want to preserve the formatting of your original document, which will probably be lost if you 'Paste.' (NOTE: We don't really care about formatting that much, so don't worry about it.)

Choose 'Paste' if your manuscript was saved in any file format other than .DOC, .RTF, or .TXT. We cannot read ANY OTHER format, sorry.

'Paste' method: If you select 'Paste', you must then copy and paste the text of your manuscript into the box labeled 'Paste text'. To do so, go to the word processor where your manuscript was created, then select all the text and copy it. Go back to the browser, place the cursor inside the 'Paste text' box and then paste. You can scroll down to the bottom of the box to make sure every last word you meant to include has been copied (if you have problems here, please check your manuscript meets the character limits for the 'Paste' method—see above). We also recommend you type 'The End' or '###' at the bottom so we know we got the entire submission. Once you have pasted the text and verified it was copied completely, hit the 'SEND IT' button at the bottom of the page. Assuming all is well, you will be taken to a confirmation page.

'Upload' method: If you select 'Upload', then you can click the 'SEND IT' button at the bottom of the page. Doing so (and assuming no information is missing) will take you the Upload page. On this new page, you should hit the 'Browse' button next to the text box marked 'File to upload'. A navigation window will pop up where you should locate the file that contains your manuscript. Once you find it and select it, click 'OK' or 'OPEN' in the navigation window. This will close the navigation window and return you to the Upload page in your browser. The file name and path should now be displayed in the text box. At this time, hit the 'SEND IT' button to proceed. NOTE: Please make sure you choose the correct file from your hard disk, since there is NO WAY to recall the file once it you hit 'SEND IT'. The only way to correct the problem is to start again and send us a new submission. Also, please note that it may take a few seconds or even minutes to upload the file, especially if it is large. Occasionally, the system will reject files that are too large (see 'Upload' method - file too large, below).

Problems with sending the manuscript

Here are some common problems you may encounter in sending your manuscript and how to deal with them. If these answers don't help you resolve your problem, please see Additional Help.

'Paste' method - word count mismatch: See Word count above. Also, make sure you did paste the text into the appropriate box at the bottom of the page, below the 'Submission method'. Another possible issue is that your manuscript exceeds the character limit for the 'Paste' method, in which case you should use the 'Upload' method.

'Upload' method - empty file: The file you selected for upload does not contain anything. Please make sure you selected the correct file and try again.

'Upload' method - bad file type: The file you selected for upload does not terminate in a .DOC, .RTF or .TXT extension. We can only accept files with those extensions. (NOTE: We can only read files saved in those formats, so it is no use, for example, changing the extension of a .WPD or .HTM file to .DOC without resaving the file in the new format, since we will still not be able to read it even if the system does accept it.) MAC users should add the extension to their file names if they don't already have them.

'Upload' method - file too large: The file you selected for upload exceeds our file size limit of 100KB. Normally, manuscripts within our word-count criteria (up to a maximum of 3,000 words) should easily fall within the maximum file size. If your submission's word count vastly exceeds this limit, it is probably too large to upload, and we thus cannot accept it. But, if your submission's word count is within our limits (or slightly above) and it still exceeds our file size limit, try saving it as a .TXT or .RTF file, since these file types use less space than .DOC documents. Also, make sure there are no pictures or other images in your submission. If you still can't bring it below the maximum size, please see Additional Help.

Confirmation

Once you have sent your manuscript successfully, you will be taken to a confirmation page. On this page you will be given a reference number and a date for response. The response date will tell you when to expect to hear back form us, at the latest, about your submission. The reference number is important in case you need to correspond with us about your submission (for example, if you haven't heard from us by the response date). (NOTE: Please do not contact us about your response prior to that date.)

In addition to the confirmation page, we will also send you an e-mail with the same information (reference number and response date).

Response

Responses to all submissions will be sent via e-mail to the address in your profile. To learn more about our responses, click here.

 

FAQs

How long does it take to receive a response?

Usually we respond to submissions within twelve weeks or less. When you submit, you will be given an expected response date—please wait until after that date before querying us on your submission.

What file types can I upload?

We can only accept and read .DOC, .RTF and .TXT files. If your file is written in any other format, please save it into one of the accepted formats, or use the 'Paste' submission method instead.

Can I recall my submission or change it?

If you wish to withdraw a manuscript from consideration (because it has been accepted elsewhere, or for any other reason), please contact us at this e-mail with your full name, e-mail, title of the submission, date submitted, and if possible, reference number. We will then delete the submission from the system. If you want us to replace a submitted version with a new version, please withdraw the original submission and then submit the new article.

I have a new e-mail address, how can I update it?

Log in and go to 'Edit Profile.'

Why do you ask me to register?

Click here

I have problems with registration

Click here

I have problems with submitting

Click here for problems with submissions information (e.g., title, word count, etc.), or click here for problems with pasting or uploading your manuscript.

Can I get a password reminder?

Yes. Click here.

Is the registration for your newsletter the same as the online submissions registration?

No, sorry, for now they remain two separate things. If you are registered for the newsletter you must register separately for online submissions, and vice-versa.

I submitted via e-mail after February 1, 2003, what now?

Your submission will most like not be accepted. You will get an e-mail message directing you to our online submissions process.

I submitted via regular mail after April 1, 2003, what now?

Your submission will be discarded or returned unread, sorry. We will not consider any regular mail submissions postmarked after March 31, 2003.

 

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